TROLLEY NIGHT VENDOR INFORMATION & APPLICATION
Welcome to South Main Trolley Night. This monthly event is hosted by the South Main Association, and celebrating its 19th anniversary in 2019. Trolley Night (TN) takes place on the last Friday of every month from 6:00 pm until 9:00 pm on South Main Street in the heart of the historic arts district of downtown Memphis, Tennessee. The winter months - December and January - often have lighter traffic due to inclement weather. The event includes live music, performances and games for adults and kids alongside the great art galleries, restaurants, shops and bars featuring special discounts, sales and seasonal specialties. Vendor locations are available in a variety of pop-up locations, including outdoor booths and open lots, and in some rare cases with shared business spaces indoors. Vendors are selected by the SMA Business Director and its Board of Directors. Trolley Night takes place - rain or shine.
Trolley Night is designed to bring all of Memphis - downtown, midtown, east and suburban residential communities, plus neighbors throughout the Mid-South Region, along with tourists together for an evening of fun, family and festivities. Trolley Night has a fast growing number of attendees between 1000-2000 with over 10,000 followers, and an audience of up to 78,000 in 2018 and 2019.
As always, Trolley Night is a free event. Free on-street parking is readily available in close proximity throughout the neighborhood, which also offers convenient Uber, Lyft and zipcar designated drop off/pick up locations. Paid parking is available in several lots and adjacent garages.
Vendor Booths, Spaces and Storefronts
Vendor locations are limited, and available only by application. All vendors must submit a description of the products and/or services to be sold/delivered in their application before being considered for participation. Vendors are required to become a Vendor Member of the South Main Association, and pay an annual membership fee of $150. The application is available online at gosouthmain.com. Vendor membership includes all the benefits of a business member plus access to one booth location for each Trolley Night of the year. Any necessary utilities and related fees will be handled on a case-by-case basis. The vendor application can be completed by clicking the button above or below. Vendor applications must be completed, approved and vendor membership paid at least one week prior to Trolley Night to participate. Vendors will not be permitted without an approved vendor application and active vendor membership.
The standard booth size is approximately 10 feet by 10 feet in size situated on an extra wide sidewalk or parking lot. The organizers are making arrangements to provide electricity for most of the booths. Please be prepared to bring your own tent, countertops/tables, chairs, extension cords and any additional furnishings needed for your booth. Vendors will be asked to make substantial investments in their booth materials and design. Vendors are also asked to include holiday decorations as a part of their booth or display. The success of Trolley Night is often linked closely to the quality of the booth presentation and appeal. Please be prepared to describe your booth in detail on the vendor application or provide sample photos. Please contact Eric Bourgeois, SMA Business Director at firstname.lastname@example.org or 843.324.6164 with questions.
Terms and Conditions
The following terms and conditions of the Vendor Agreement must be followed at all times. Any breach of these terms may result in the invalidation of this agreement and dismissal from Trolley Night and Trolley Night property.
Vendor agrees to complete and sign a vendor agreement to participate in Trolley Night. The Agreement signed and returned to the South Main Association by the deadline, and retained on file throughout the event. Any unusual utility fees must be paid by the individual deadlines established on a case-by-case basis.
Vendor agrees to provide: (1) Cash box and appropriate change for duration of event, (2) sufficient staff for expedient service based on attendance estimates (800), and (3) any other items necessary for compliance with the Shelby County Health Department (hand wash facilities, appropriate refrigeration, etc.)
Vendor agrees to abide by all set-up guidelines and times, provide staffing during the entire Trolley Night schedule, and place and maintain their booth in the location assigned. No changes in location will be made during the event, unless necessary due to weather.
Vendors and their staff must be skilled and experienced in the selling of products and/or services to large crowds of people. If necessary, they must be willing to comply with all applicable Memphis and Shelby County Health Department regulations, in order to sell any perishable products at Trolley Night.
The South Main Association reserves the right to relocate all vendors according to the official “rain layout”, only if necessary during inclement weather.
The neighborhood bars and restaurants on South Main will serve as the sole alcohol vendors for Trolley Night. No vendors are permitted to sell any alcoholic beverage of any kind. Water, soft drinks, juices and other non-alcoholic drinks are permitted for sale.
Vendors and their staff may NOT consume alcoholic beverages while working at Trolley Night.
Booth, Set-up and Clean-up
Vendors and staff are required to arrive at their South Main Street location between 5:00 pm and 6:00 pm to set up booths and deliver products. No late arrivals or set up activities are permitted after 6:00 pm.
Electricity may be available. Vendors should bring their own extension cords. If you will need anything other than two 110V receptacles, please contact Eric Bourgeois at email@example.com or 843.324.6164 in advance for assistance.
Vendor must provide their own fire extinguisher, if needed.
No weapons or firearms are permitted on the South Main Street at any time.
No glass bottles or glass containers should be dispensed to the public.
All sale items must be listed on the attached vendor application. No exceptions will be permitted unless confirmed in writing with one of the event organizers.
Vendor holds the responsibility for cleaning their area and bagging their garbage. Vendors must provide their own garbage bags. The organizers will provide a location for all bagged trash disposal during and after the event.
The South Main Association, its organizers, and their staff and volunteers are in no way responsible or will be held liable for personal injury, loss or adversity as a result of any incident or Act of God on the day of Trolley Night. Vendors are required to provide proof of a certificate of insurance for the event, or the addition of the event to their existing insurance coverage policy.
All food vendors are required to provide proof of their temporary event permit and/or most recent health inspection.
Vendors will be greeted and inspected by Trolley Night staff and volunteers. Unauthorized goods will not be permitted. Vendors are responsible to pay the required taxes to the Department of Revenue.
For more information on event relations, please contact Eric Bourgeois at firstname.lastname@example.org or 843.324.6164.
Insurance and Licenses
Vendor agrees to indemnify and to hold harmless all owners, organizers, staff and volunteers of the South Main Trolley Night and South Main Association from actions, claims, suits or proceedings which may be brought against any of them on account of injury to person or property in connection with this Agreement, and the transactions included, including reasonable attorneys’ fees, relating to any claim made by any third party due to or arising out of the vendor's violation of any of the foregoing terms and conditions and/or any breach of vendor's covenants, representations and warranties set forth above.
In the event that the vendor commences a lawsuit or other legal proceeding against the South Main Association or any of its officers, employees, agents, representatives or affiliates in connection with and/or arising from any claim whatsoever relating to the Holiday Market and/or its relationship with the vendor in any manner whatsoever; a) the vendor hereby unconditionally consents to the exclusive jurisdiction of the state and federal courts located in the State of Tennessee, Shelby County, b) Tennessee law shall apply for the adjudication of any such claim and c) the South Main Association shall be entitled to recover from the vendor all of its costs and expenses relating to any such proceeding including, without limitation, its attorneys’ fees.
Vendor agrees to obtain all required permits by the City of Memphis or Shelby County and to meet all regulations imposed by the Memphis and Shelby County Health Department and the Memphis/Shelby County Fire Department.
Vendor agrees to pay all applicable sales tax and to remit the same to the proper government agencies. Vendor further agrees to secure all necessary occupational licenses not already held.
Vendor agrees that the South Main Trolley Night organizers have the sole right to terminate this agreement at any time with or without cause.
This Agreement shall be binding upon the parties hereto, their heirs, successors, or assigns. This Agreement contains the entire understanding between the South Main Trolley Night organizers and the Vendor. No other representations have been made. Modifications or waivers of any provision(s) shall not be binding on either party, unless provided in writing and signed by the parties involved.